Draft Minutes of the Special Finance Meeting held on 13th April 2023,
held at the Welfare Hall, Heol Y Felin, Cwmgwrach
commencing at 6.30 pm
Present: Cllr. Carolyn Edwards (Chair), Cllr Peter Rudd, Cllr Amanda Doherty, Cllr Andrew Hipsley, Cllr. Alan Edwards, Cllr. Rhian Williams, Cllr. Jennifer Bulman, Cllr. Menna Mortimore and Cllr. David Jones
Council Employees Present: Linda Evans Clerk to the Community Council and Clive Baker Responsible Financial Officer to the Community Council
Members of the Public Present: No member of the public joined the meeting in person or via Zoom.
Cllr. Carolyn Edwards started the meeting and welcomed all attending. This meeting is a Hybrid Meeting, and open to the public, held both in person and on line in accordance to Section 47 of the Local Government and Elections (Wales) Act 2021. This meeting does not replace the Ordinary Meeting Scheduled for 20th April 2023.
117/22 Apologies: Cllr. Rhian A Williams had sent her apologies.
118/22 Declaration of Interest: There were no declaration of interest made.
119/22 Public Observations on Agenda Items Being Discussed at this Meeting: There were no public observations made.
120/22 Agenda Items:
a) Changing the Annual Return from Income & Expenditure to Receipts and Payments – CB RFO – RFO requested agreement to the change the statement of accounts from income and expenditure to receipts and payments as recommended to the Wales Audit Office and inline with The Local Audit and Accountability Act 2014. The Council has a gross income or expenditure of less than £200,00.00 for the year or either of the 2 immediately proceeding years. All Councillors agreed to the change.
b) Audit Report 2017-18 to 2019-20 – All Councillors have received a copy of the report. RFO and Councillors discussed at length the report – discussing the Summary, Introduction, Key findings, Recommendations and next steps. Clerk to respond in writing to Executive Director – Audit Services, thanking the Audit Office for the report and letting them know that the majority of the recommendations are already in place (including a change to the internal auditor) and any not in place will be adopted. During the AGM in May 2023, it is agreed that a Finance and Audit Committee be appointed, the members will meet with the internal auditor before submission of future Audits.
121/22 Set Date, Time & Proposed Agenda Items for the next meeting;
The next meeting is scheduled will be held on Thursday 20th April at 6.30pm.The venue of the meeting will be the Welfare Hall, and available remotely on Zoom. The proposed agenda items are, at this time – None
Notices for the meetings will be posted at least three working days before they are due to take place.
The Council resolved to enter Closed Session under Section 100 of the Local Government Act 1972 & the Council Standing Order 1c to Discuss Personnel Issues.
NOTE: ANY DISCUSSIONS/ETC WHICH TAKE PLACE IN “CLOSED SESSION” MUST REMAIN IN “CLOSED SESSION” AND NOT BE BROUGHT INTO THE PUBLIC DOMAIN (MINUTES) UNLESS AGREED BY THE FULL COUNCIL AT A FUTURE MEETING.
Meeting closed at 7.30 p,m.